How do I sign up?
Tickets will be released on Eventbrite on Wednesday 1st April 2020. The link to the booking site will be made available here on the Midnight Marathon website homepage and on HUB+ (for HAL employees) after launch. Both runners and volunteers should use this link.
Note for team runners: we recommend that you sign up and pay individually, but agree beforehand your team name and who your team leader is, as you will be asked for this.
How much does it cost, and what is the fundraising commitment?
Tickets will be sold at an early-bird price of £35 until 1st May 2020. After this, tickets will cost £40. You must also commit to fundraising a minimum of £100, because the purpose of the event is to raise money for charity. All of the money from ticket purchases (minus Eventbrite’s booking fee) is donated to the chosen charity. Fundraising instructions will be shared after ticket purchase.
Are the tickets refundable?
If the event is cancelled, we would endeavor to send monies from ticket sales to our nominated charities, although individual refund requests will be honoured. Please note that refund requests will not be honoured in the case of individual non-attendance or parked passes. Fundraising money is non-refundable in all circumstances.
Do I have to work for HAL to take part?
No! All Team Heathrow colleagues are welcome to take part.
What are the different running options?
There are two running events: the Team Event and Endurance Event.
Team Event: create a team of 14 runners, with 1 person allocated as the team leader. Everyone will run one length of the runway, and the fastest 12 times will be added to give your team’s ‘marathon’ time. At least 3 people in each team must have an airside pass.
Endurance Event: sign up as an individual and run as many lengths of the runway as you can in the available time (historically, the most lengths ever run is 6 – check out the 2019 results!).
What will I be doing as a volunteer?
You’ll have the opportunity to take on different roles throughout the night. Volunteer roles involve runway marshalling and providing coaching support, registration and wayfinding. These roles will allow you to spend time in the T5 event ‘Village’ experiencing the buzz of the event, and later you will have the opportunity to go onto the runway. All volunteers must have a valid airside pass.
What is the criteria for being a volunteer?
Volunteers must have a valid airside pass. For runway based roles, we require zone 6 passholders – if you do have zone 6 on your pass, it is likely that you will be placed in a runway based role. If you do not wish to be based on the runway, please let us know on the Eventbrite registration form.
Can I take part if I don’t have an airside pass?
Yes, all Team Heathrow colleagues are invited to take part whether you have an airside pass or not. During registration on Eventbrite, you will be asked about whether you have an airside pass. If you don’t, and therefore need a temp ID, you will be contacted in due course to provide us with a copy of a valid photo ID document (passport or driver’s licence).
- If you applied for a temp ID, you must bring the original photo ID (whatever you provided us with) on the night.
- For teams, there must be at least 3 people on each team with an airside pass. Teams that can’t meet this requirement will be split and merged with other teams as fairly as possible.
- On the night, if you don’t have a valid airside pass or a temp ID then you will not be allowed to run.
I have an airside pass – are there any specific requirements (i.e. zones)?
In previous years, it was required to have zone 6 on your pass. But, for 2020, airside pass holders only require zone 2 on their pass. You will be asked to check this during Eventbrite registration. Please ensure that your pass is not parked for the event, as it will not be valid and you will not be able to take part.
I want to come and support my friends and colleagues, but I don’t want to run. Can I do this?
Unfortunately, only registered runners and volunteers are allowed to come along. This is due to event capacity constraints and the time it takes to process people through security.
What happens if the event is cancelled?
In the event of operational disruption or bad weather, we may be forced to cancel the event. In this situation, you will be contacted via the phone number and email address that you provided us with when you registered. We suggest checking your emails before leaving home on the night in case of any last minute updates.
If you have any other queries please contact firstname.lastname@example.org